CREATE

OPICA automates the entire lifecycle of operational documents—from creation and version control to scheduled reviews and secure archival—ensuring standardization, traceability, and compliance.

• Automated workflows to manage the full document journey

• Audit-ready architecture with full version history, access records, and change logs

• Pre-defined templates to support regulatory standards

• Scheduling of document reviews, renewals, and expiries

All documents are housed in a structured, intelligent library that is secure, searchable, and governed by role-based permissions.

• Advanced semantic search

• Smart filters 

• Role-based access controls to ensure data security and relevance

• AI-powered recommendations for related content and reference materials

Once documents are finalized and version-controlled, OPICA automatically transforms them into training modules tailored to employee learning preferences.

• Training modules auto linked to corresponding documents

• Completion tracking with progress dashboards and compliance indicators

• Auto-reminders for incomplete or overdue training

• Multilingual e-learning content customized to staff functions

OPICA supports structured onboarding by assigning essential documents and training to new hires.

• Configurable onboarding workflows per department or job title

• Automatic assignment of relevant SOPs, policies, and role-based learning paths

• Progress visibility for HR and team leads 

OPICA understands your documentation and processes. Using natural language processing, it provides instant, 24/7 contextual answers to employee questions based on actual document content.

• AI-powered assistant trained on your organization’s documents

• Real-time, contextual replies to process and policy-related queries

• Embedded links to source documents or referenced steps

• Reduces the need for supervisory intervention in routine guidance

The built-in Task Module enables seamless delegation of responsibilities across teams, ensuring accountability and clarity at every stage.

• Track when tasks are received, acknowledged, and completed

• Automated reminders for pending or overdue tasks

• Visibility into task timelines, progress, and ownership

• Enables team-wide delegation at scale with full transparency and audit logs

OPICA offers real-time insights through customizable dashboards and pre-configured reporting templates.

• Compliance tracking dashboards 

• Pre-defined reports 

• Custom report builder 

• Exportable, presentation-ready dashboards with visual analytics

OPICA includes a built-in e-signature module that allows authorized users to send, sign, and track documents within the platform.

• Secure digital signing 
• Legally compliant audit trail for all signed documents 

Multilingual Interface: Supports global teams with full language adaptability.

Smart Notifications: Real-time alerts for document updates, task assignments, training deadlines and more.

Cloud-Hosted or On-Premise: Flexible deployment options depending on IT infrastructure and security needs.

Mobile-Friendly UI: Accessible across desktop and mobile for frontline and remote teams.